Olymp for Word Privacy Policy

This Privacy Policy explains how Olymp AG (“Olymp”, “we”, “our”, “us”) collects, uses, discloses, and protects personal data when you use the Olymp for Word add-in (the “Add-in”). It complies with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

1. Controller and Contact

• Data Controller: Olymp AG

• Registered Office: Grundwiesstrasse 7, 8700 Küsnacht ZH, Switzerland

• Email: gregory.rickenmann@olymp.finance

  
  

2. Scope

This policy applies exclusively to personal data processed when you install, access, or use Olymp for Word, whether as an individual or on behalf of an organization.

3. Data We Process

3.1 Document Content

• Text, tables, images, and metadata contained in the Word documents you select for processing.

• Content is processed only to perform the requested transformation or AI-based functionality, such as retrieving and filling out fitting information from your Olymp account.

  
  

3.2 Usage & Technical Data

• Add-in version and feature selections

• Diagnostic logs, error reports, and limited telemetry (e.g., device OS, Word version).

• Time and date of Add-in operations.

  
  

3.3 Account & Authentication Data

• Email address and basic profile data when you sign in with an Olymp account or enterprise credentials.

• Session tokens necessary to maintain secure authentication.

4. Data Sharing

We do not sell or commercially share your document content. We may share limited personal data only with:

• Service Providers (e.g., cloud hosting, analytics) under strict data-processing agreements.

• Regulators or legal authorities if required to comply with applicable law.
  All recipients are bound by confidentiality and security obligations.

  
  

  
  

5. International Transfers

No data is transferred outside Switzerland or the European Economic Area (EEA).

6. Data Retention

• Document Content: Deleted immediately after processing, unless you save it yourself.

• Usage & Technical Logs: Retained for up to 30 days for diagnostics and security.

• Account Data: Stored as long as your Olymp account remains active and for legal retention periods thereafter.

7. Your Rights

Under the GDPR and FADP you have the right to:

• Access, rectify, or erase your personal data.

• Restrict or object to processing.

• Receive your data in a portable format.

• Withdraw consent at any time (for activities based on consent).

• Lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC) or your local EU supervisory authority.

  
  

Requests can be sent to gregory.rickenmann@olymp.finance.

8. Security

We apply industry-standard safeguards:

• Encryption in transit and at rest.

• User-based access controls.

• Regular security audits and vulnerability testing.

  
  

  
  While we take robust measures, no system is entirely immune to cybersecurity risks.

9. Changes to This Policy

We may update this Privacy Policy to reflect technical, legal, or business developments.

• Material changes will be announced via in-add-in notification or email (if you have an Olymp account).

• The “Last updated” date at the top indicates the latest revision.

Contact
For questions or to exercise your rights:
Olymp AG, Grundwiesstrasse 7, 8700 Zurich, Switzerland
Email: gregory.rickenmann@olymp.finance

This document serves as the complete, stand-alone privacy policy for the Olymp for Word add-in, ensuring full compliance with both the Swiss FADP and the EU GDPR.